Returning to campus

Employee checklists

Prior to return on campus

  1. Discuss the possibility of returning to work onsite with your supervisor. All staff who are not required to provide direct support to students or patients should continue to work from home and should return to campus only after receiving explicit approval from their manager, dean, or administrative vice president.

  2. Complete the online attestation (health screening) form. If you are identified by your manager to return to campus, you will receive the attestation form link via email, which will need to be completed prior to returning to campus for the first time, as well as after any leave of absence or extended absence from campus.

  3. Once cleared by the employee health office and your supervisor, return to work.

  4. Repeat steps 2 and 3 when out of the office for more than three business days.

  5. Staff at UHealth and the Miller School of Medicine should continue to follow guidance shared by Medical Campus leadership and review the latest Medical Campus advisories and information here.

While on campus

  1. Complete the daily symptom checker. Students, faculty, and staff who are on campus are required to use a daily symptom checker and respond appropriately to the guidance it provides. The daily symptom checker takes no more than two minutes to complete and is available online (click here) or via the UMiami mobile app (available for download from Google Play (Android)or the App Store (iPhone/iOS)).

  2. Wear a face covering at all times when on campus except at a workstation that is in an enclosed space where no other personnel are present. Refer to CDC guidelines for the use of face coverings. Clinical and health care staff should follow the PPE guidelines for their specific area. Review the recommended use of PPE.

  3. If you are experiencing COVID-19-related symptoms or believe you have been exposed to the virus, do not to come to campus, and call the University’s COVID-19 hotline at 305-243-8378. Your exposure risk will be evaluated, and a test will be scheduled if indicated (based on CDC guidelines). If you are directed to a campus location to receive the COVID-19 test, you are to remain quarantined until the results of the test are known. Do not to return to work until informed to do so by the employee health office and your manager.

  4. If you test positive you will be required to self-isolate for up to 14 days, and you will be asked to identify your close contacts, or those individuals with whom you have spent more than 15 minutes of time within less than 6 feet of space in the 48-72 hours prior to the onset of symptoms. The University will be providing testing to close contacts as symptoms develop and/or based on personal risk.

  5. Wash hands often with soap and water for at least 20 seconds – use an alcohol-based hand sanitizer (at least 70% alcohol) if soap and water are not available.

  6. Avoid touching eyes, nose, and mouth with unwashed hands.

  7. Avoid close contact with people and gathering in shared spaces such as lunch rooms.

  8. Adhere to limits in the elevators and restrooms, and wash hands after touching shared spaces.

  9. Practice clean desk protocols by keeping desks surfaces and the surrounding areas free of clutter. Clean and disinfect personal items and desk prior to use and at the end of the workday. Avoid sharing common office supplies, such as pens and notebooks.

  10. Develop sanitizing procedures for work areas with commonly used or shared equipment, tools, computers, copiers, etc.

  11. It is critical to update your contact information in Workday to ensure you receive timely messages from the University, including alerts from the U-TRACE team. Refer to this tip sheet for step-by-step instructions.

Manager checklists

Prior to return on campus

  1. Do not attempt to identify and target students, faculty, and staff who may fall into the CDC’s high-risk category.

  2. Communicate the Return to Campus/Work plan with your direct reports to ensure they know their expected return date to campus as well as their workplace arrangements.

  3. Create an operational plan for your team’s workspace, common spaces, workflow, customer/client/visitor workflow, work schedules, and work priorities to determine how to ensure adequate social distancing. Receive approval of this plan from your school/college dean and or administrative vice president before having students, faculty, and/or staff return to campus.

  4. Determine which jobs can continue to be done remotely, which jobs are absolutely needed to be conducted onsite, and whether A/B groups or other alternative work schedules are possible. Departments/units should also consider staggering reporting and departure times to reduce traffic in common areas to meet physical distancing requirements. Survey students, faculty, and/or staff to determine their ability/interest in returning to campus. Your plans for work schedules and work locations should be included in your operational plan.

  5. If University students, faculty, or staff voluntarily express concern about returning to campus due to age or a medical condition, please encourage them to contact their designated HR partner or the Leave and Accommodations Team. For more information, please review Workplace Requests Related to COVID-19.

  6. Ensure those under your supervision have completed the “We Are One U: COVID-19 Safety Principles” online module before returning.

  7. Ensure that those under your supervision have been cleared to return to campus via the Return to Campus attestation form. To begin this process, the manager is responsible for identifying the employee and expected return date at least three calendar days prior to the employee's return date.

  8. Email universityarchitect@miami.edu to identify and arrange for signage and removal/rearrangement of furniture to allow for proper physical distancing.

  9. Use signage and other forms of communication to reinforce physical distancing and personal hygiene guidelines. Acquire and distribute the necessary supplies for students, faculty, and staff in your workspace, e.g., hand sanitizers, disinfecting wipes, masks/face coverings etc.

Review the COVID-19 Return to Onsite Work Employee Policy to establish expectations for effective and appropriate workplace standards related to COVID-19.

Latest messages for employees

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