COVID-19 Safety Measures

Employee checklists

  1. All faculty, staff, and postdoctoral associates are required to be fully vaccinated, subject to the exemptions outlined in Florida law. Proof of vaccination, including booster shots or exemption approval, must be submitted to Workday prior to hire. Additional information regarding vaccination, how to provide proof of vaccination, and testing requirements for individuals who are not fully vaccinated can be found on the Employee Health Office website.

  2. Staff at UHealth and the Miller School of Medicine should continue to follow guidance shared by Medical Campus leadership and review the latest Medical Campus advisories and information here.

While on campus

  1. It is an individual’s personal choice as to whether to wear a mask. The University encourages masking indoors, including classrooms, especially for individuals with underlying medical conditions. The Centers for Disease Control and Prevention considers masking a “critical public health tool” that helps protect the individual and reduce the spread of the disease. CDC guidelines on masks can be found here, along with how to obtain free mask.

  2. If you are experiencing COVID-19-related symptoms or believe you have been exposed to the virus, do not come to campus, and call the University’s COVID-19 hotline at 305-243-ONE-U. Members of the Medical Campus should contact 305-243-8378. Your exposure risk will be evaluated, and a test will be scheduled if indicated (based on CDC guidelines). Do not return to work until informed to do so by the employee health office and your manager.

  3. Staff who are diagnosed with COVID-19 are eligible to utilize all accrued time off – i.e., sick time, Extended Illness Bank (EIB), PTO, vacation time, and floating holidays if asymptomatic, instructed to quarantine and are ineligible to work from home.

    1. If an employee is unable to work at all due to a COVID-19 diagnosis, they may use all accrued time and will be eligible to apply for an FMLA leave by contacting Leave Management at umloa@miami.edu to initiate their absence and access their accrued time off.

  4. Wash hands often with soap and water for at least 20 seconds – use an alcohol-based hand sanitizer (at least 70% alcohol) if soap and water are not available.

  5. Avoid touching eyes, nose, and mouth with unwashed hands.

  6. Practice clean desk protocols by keeping desks surfaces and the surrounding areas free of clutter. Clean and disinfect personal items and desk prior to use and at the end of the workday. Avoid sharing common office supplies, such as pens and notebooks.

  7. Develop sanitizing procedures for work areas with commonly used or shared equipment, tools, computers, copiers, etc.

  8. It is critical to update your contact information in Workday to ensure you receive timely messages from the University. Refer to this tip sheet for step-by-step instructions.

Review the COVID-19 Preventive Measures in the Workplace to establish expectations for effective and appropriate workplace standards related to COVID-19.

Latest messages for employees

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