Returning to campus

Employee checklists

Prior to return on campus

  1. Faculty, staff, and postdoctoral associates employed by the University on the Coral Gables and Marine campuses are required to be fully vaccinated against COVID-19 for the 2021-22 academic year, subject to certain exceptions, including medical and religious exemptions. Employees must receive their final vaccine dose by Aug. 1 to be fully vaccinated by the start of the fall term.

  2. Discuss the possibility of returning to work onsite with your supervisor. All staff who are not required to provide direct support to students or patients should return to campus only after receiving explicit approval from their manager, dean, or administrative vice president.

  3. Staff at UHealth and the Miller School of Medicine should continue to follow guidance shared by Medical Campus leadership and review the latest Medical Campus advisories and information here.

While on campus

  1. Wear a face covering at all times when indoors on campus except at a workstation that is in an enclosed space where no other personnel are present. Refer to CDC guidelines for the use of face coverings. Clinical and health care staff should follow the PPE guidelines for their specific area. Review the recommended use of PPE.

  2. If you are experiencing COVID-19-related symptoms or believe you have been exposed to the virus, do not come to campus, and call the University’s COVID-19 hotline at 305-243-ONE-U. Members of the Medical Campus should contact 305-243-8378. Your exposure risk will be evaluated, and a test will be scheduled if indicated (based on CDC guidelines). If you are directed to a campus location to receive the COVID-19 test, you are to remain quarantined until the results of the test are known. Do not return to work until informed to do so by the employee health office and your manager.

  3. Staff who are diagnosed with COVID-19 are eligible to utilize all accrued time off – i.e., sick time, Extended Illness Bank (EIB), PTO, vacation time, and floating holidays if asymptomatic, instructed to quarantine and are ineligible to work from home.

    1. If an employee is unable to work at all due to a COVID-19 diagnosis, they may use all accrued time and will be eligible to apply for an FMLA leave by contacting Leave Management at umloa@miami.edu to initiate their absence and access their accrued time off.

    2. Staff who are vaccinated are not required to quarantine but will be required to undergo testing. Unvaccinated employees may utilize accrued time off if they are required to quarantine as a result of close contact exposure to COVID-19.

  4. Wash hands often with soap and water for at least 20 seconds – use an alcohol-based hand sanitizer (at least 70% alcohol) if soap and water are not available.

  5. Avoid touching eyes, nose, and mouth with unwashed hands.

  6. Avoid close contact with people and gathering in shared spaces such as lunch rooms.

  7. Adhere to limits in the elevators and restrooms, and wash hands after touching shared spaces.

  8. Practice clean desk protocols by keeping desks surfaces and the surrounding areas free of clutter. Clean and disinfect personal items and desk prior to use and at the end of the workday. Avoid sharing common office supplies, such as pens and notebooks.

  9. Develop sanitizing procedures for work areas with commonly used or shared equipment, tools, computers, copiers, etc.

  10. It is critical to update your contact information in Workday to ensure you receive timely messages from the University, including alerts from the U-TRACE team. Refer to this tip sheet for step-by-step instructions.

Manager checklists

Prior to return on campus

  1. Do not attempt to identify and target students, faculty, and staff who may fall into the CDC’s high-risk category.

  2. Communicate the Return to Campus/Work plan with your direct reports to ensure they know their expected return date to campus as well as their workplace arrangements.

  3. Create an operational plan for your team’s workspace, common spaces, workflow, customer/client/visitor workflow, work schedules, and work priorities to determine how to ensure adequate social distancing. Receive approval of this plan from your school/college dean and or administrative vice president before having students, faculty, and/or staff return to campus.

  4. If your team is approved for hybrid or remote work by your leader, determine which jobs can continue to be done remotely, which jobs are absolutely needed to be conducted onsite, and whether A/B groups or other alternative work schedules are possible. Departments/units should also consider staggering reporting and departure times to reduce traffic in common areas to meet physical distancing requirements. Your plans for work schedules and work locations should be included in your operational plan.

  5. If University students, faculty, or staff voluntarily express concern about returning to campus due to age or a medical condition, please encourage them to contact their designated HR partner or the Leave and Accommodations Team. For more information, please review Workplace Requests Related to COVID-19.

  6. Email universityarchitect@miami.edu to identify and arrange for signage and removal/rearrangement of furniture to allow for proper physical distancing.

  7. Use signage and other forms of communication to reinforce physical distancing and personal hygiene guidelines. Acquire and distribute the necessary supplies for students, faculty, and staff in your workspace, e.g., hand sanitizers, disinfecting wipes, masks/face coverings etc.

  8. A management dashboard for COVID-19 immunizations is available in Workday, within the worklet "Vaccination Compliance." This dashboard allows you to access a database of faculty and/or staff within your area who have received their COVID-19 vaccination, and supports your role in monitoring compliance. We ask that you check this dashboard to ensure that faculty and staff within your departments/units are complying with the mandatory COVID-19 vaccination requirement. Learn more.

Review the COVID-19 Preventive Measures in the Workplace to establish expectations for effective and appropriate workplace standards related to COVID-19.

Latest messages for employees

TITLE
SUMMARY
DATE