Travel guidance

General guidelines

  • Domestic and international travel continues to be cautioned by the CDC and the Florida Department of Health. As such, virtual meetings—versus in-person travel—continue to be the preferred method of collaboration.
  • Travel should only be considered when there is no alternative to physical presence. For faculty, international travel should only be considered when it is critical to advancing research and scholarship (i.e., a special archive not digitized, an archeologic site, a biannual conference without online options, etc.).
  • All University-related international and domestic travel must receive prior approval by the faculty or staff member’s supervisor and the supervising dean or vice president. For faculty, approval must also be received from Faculty Affairs.
  • Statement of basis for the need for University business travel must be included in all travel requests.
  • Personal and/or University business travel, including pre-departure and post-return requirements, cannot interfere with work, teaching, or other University of Miami responsibilities.
  • All travel requests must comply with existing University of Miami travel policies and the international travel checklist (if applicable).

Travel requirements

  • Travelers must book travel through the University of Miami travel portal.
  • Travelers must ensure there are no United States or local regulations that would inhibit travel to, or return from, the destination. Review the current case trajectory at the destination.
  • Travelers must ensure there are no current U.S. travel restrictions or CDC/WHO or country-based advisories (see UM International Travel Policy).
  • Travelers must complete and ensure all University of Miami Foreign Interest Disclosures are current.
  • Travelers must ensure there is adequate accessible health care and health care capacity within the area of travel.
  • Travelers must comply with testing and other local requirements at the destination.
  • All approved international travelers are strongly encouraged to have completed their COVID-19 vaccine (two injections for the Pfizer and Moderna vaccines or a single injection for the Johnson & Johnson vaccine) at least two weeks prior to traveling.
  • For international travelers, proof of a negative test is required before returning to the United States. This requirement is subject to change with little or no notice. Visit the CDC quarantine and isolation website for the latest information.
  • Travelers must comply with University quarantine and testing requirements upon return for both domestic and international travel. Additional more restrictive measures may be required depending on the location and length of travel and are subject to change.
  • Travelers must comply immediately with University requests to return to the U.S. if University leadership determines the local health or mobility advisories put the traveler at undue risk. Travelers are required to monitor their email accounts or provide the University with a monitored means of contact.

Return-to-work requirements

  • Fully vaccinated and asymptomatic employees returning to Miami from domestic travel no longer require testing prior to returning to work.
  • Please note that fully vaccinated travelers should still follow CDC’s recommendations for traveling safely, including:
  • Wear a mask over your nose and mouth
  • Stay six feet from others and avoid crowds
  • Wash your hands often or use hand sanitizer
  • Those who have not been fully vaccinated will be required to schedule a COVID-19 PCR test after returning from travel for business or personal reasons, faculty and staff must be tested and cleared as negative before returning to onsite work. Health care workers in a clinical setting must be tested and may return to work if asymptomatic while test results are pending.
  • It is advised that employees are responsible for returning home in sufficient time to obtain mandated testing and the 24-48 hours to receive the result. Failure to provide sufficient time to test may result in time off without pay.
  • Employees should contact 305-243-ONE-U and identify themselves to schedule a test to include the fact that they have traveled and are required to be tested in order to return to work.
  • If the result is positive and the employee is asymptomatic and otherwise healthy, the employee shall isolate for 10 days (or 20 days if immunocompromised).
  • If the result is positive and the employee is symptomatic, the employee should consult their physician or call 305-243-ONE-U and isolate for at least 10 days and check with their physician prior to returning to work.
  • All travelers must complete a “Return to Work Attestation” form (initiated by their manager) and complete the “Daily Symptom Monitoring” tool upon return from travel and follow the instructions provided.

Following completion of the “Return to Work Attestation” form:


IF CLEARED
  • The manager and the employee will receive an email notifying them that the employee is CLEARED to return to work onsite.
  • The manager should then communicate to the employee any next steps to return to work onsite.

NOT CLEARED

  • The manager and the employee will receive an email notifying them that the employee is NOT CLEARED to return to work onsite.
  • If available and the supervisor approves, the employee can work remotely. If no remote work is available, the employee must use any available paid time as appropriate or be placed on unpaid leave.
  • The employee must call the COVID-19 hotline at 305-243-ONE-U for next steps within 24 hours.
  • Once cleared by the COVID-19 hotline, the employee will receive a clearance letter via MyChart and should provide this to their manager. The employee cannot return onsite until this notification is received.

Student travel

  • It is important to have a plan to travel safely and to take steps to protect yourself and others. The CDC’s COVID-19 travel website has important information to help you make a plan and provides tips for different types of travel.
  • Make a detailed plan for traveling to and arriving at your destination. Check and abide by all local and federal guidelines regarding travel to your destination.